Fourth Quarter 2011 Membership
Meeting
October 9, 2011 at 10:00am
Brenda
Lallathin stated that a quorum had been established.
Roll
Call: Present were: Kent Tompkins, President; Jim Cox, Vice
President; Joanne Mociolek, Treasurer; Lisa Phillips, Secretary; Joe Lewis,
Trustee; Jerry Deryuter, Trustee; Bob Mills, Trustee; Randy Cox, Trustee; Randy
Vesey, Trustee.
Pat
Detrick made a motion to waive the reading of the previous membership meeting minutes
to expedite the time for this meeting. Crystal
Mociolek seconded the motion.
Kent
asked the membership to take a moment to remember those serving the country.
President’s Report – Kent Tompkins (the
“President”)
The President stated that the main
purpose of this meeting was the election of new Board members. He thanked Joe Lewis for his dedication and
hard work for the past two years. He
also introduced Randy Vesey who stepped up when Mike Czonka resigned. Randy has stepped up and into the position
and is already working on several projects.
The President also introduced Lisa Phillips, who accepted the secretary
position when Dee Wurz resigned. He
thanked Mike Czonka and Dee Wurz for their work and participation.
The
President thanked the Board of Directors (the “BOD”) for its hard work this
past summer, heading up committees for work weekends, so that the members could
participate and the opportunity to participate in the parks present and future. He acknowledged the efforts of past BOD and
members which have given us the opportunity we have today
The
President mentioned that the contract for the comfort station had been awarded
to Ken Mills Construction and demolition should start within the next two
weeks. Jim Cox, Vice President was to
give more details during his report.
The
President thanked the following committees and made a brief statement about
each:
Aesthetics Committee: Bill Williams, committee chair. The President stated that there was now a
process in place for handling the notification, etc., and projected that next
year things will really begin to look better.
Grounds
Committee: Chaired by Frank Uncapher,
under the direction of Trustee Joe Lewis. The President acknowledged the difficulty in
keeping the grounds mowed with all the rain we have had so far this year. Good job!
Pool Committee: Chaired by Dan Carpenter with the assistance
of Beth and Jeff Lewis. There was
a challenge this past summer in keeping the pool open. Multiple times, equipment broke down and
needed replaced. The association now
owns a back up pump for the pool, as to limit the amount of down time if the
current pump fails. Even with the pool
being down for 35 days, the pool was enjoyed by 3800 members/guests this year.
Kitchen Crews – The Mociolek
and Detrick families, Pierre’s Patio (the Wurz and Linger families) and the
Electrical Committee: Gary Kratz, Myrna Engeldinger, and Charlie
Guthridge.
Security Committee: Chaired by Bob Mills. Thanks to the security team – they really
stepped up and became very active. Just
remember, the security team is there to make sure everyone is safe.
Activities volunteers: Chaired by Maryanne Tompkins. Many activities throughout
the year for children and adults.
Coast to Coast Our coast to coast
membership is growing and it brings in annual revenue of about $30,000. We saw the need for an “ambassador” to help
the coast to coast members register, get situated, etc. Ken May stepped up for this task.
The coast to coast association let
us know we need to create some drive through lots for the big rigs that come
in. We will be making three sites this
year as we do not want to lose our good status with the coast to coast. The President stated that in the last several
years our Coast to Coast rating went from a 2 to a 5.
Vice
President’s Report – Jim Cox (the “VP”)
The VP thanked all of the
members present, all of the volunteers who have helped the trustees and
committees in moving the park forward, keeping up with the maintenance of the
park, emergency repairs, capital improvements, and security especially on
Holidays.
The VP stated that the
“horse shoe pit” comfort station demolition near the maintenance building will
begin in the next two weeks. It will include 5 toilets per side, 3 showers,
3(?) sinks, and will be
The VP reported on the
following additional capital improvement projects:
Coast to Coast:
the BOD is working through the process of deciding where to put in drive
through lots for the coast to coast members, in order to maintain our status.
There is more to it than just the base, we have electrical, sewer and water issues
to consider as well, this topic will continue to be a discussion at the BOD
meetings with a recommendation to the budget committee once decided.
Serving counter and stage: The final phase of the serving counter and stage, should be completed over the winter.
Putt Putt:
Many members will be building their hole
attraction over the winter and the goal is to open it next camping season.
Electrical upgrades: He stated the BOD will be meeting with the
electrical committee to determine the next electrical feed upgrade.
Butt Hut: This
is on hold until we get a final ruling from the health department on its
eligibility. We have been challenged on its legality to be used as a “smoking
patio” and may have to make a few minor changes to comply, we built it as
discussed with a contractor and following the ORC, but we did not get it
inspected by the health department. We
have been talking to the board of health and they will be coming to inspect it.
Pool – There is a new law regarding an automatic
shut off that we must have installed in order to operate it. We are in the
early stages of getting advice and estimates for this. We are also going to
research the cost of installing an outdoor patio with direct access to the
pool. Some of the issues are: Keeping
grass out of the pool, providing a shower to dilute sun screens, sweat, etc,
and the type of material to use as a patio.
Signs – we have been passing out camper numbers as
requested by the health and fire departments, lot signs are next on the list
and are still discussing type, costs, etc. Once the lot signs are complete, we
will move on to road signs etc.
The VP stated that there are
many other capital improvement projects on the list. He asked that members help where they can to
help keep costs down. He also asked
that members continue turning in suggestions.
Treasurer’s
Report – Joanne Mociolek (the “Treasurer”)
The
Treasurer stated that the books for the quarter had been reviewed by Trustees
Randy Vesey and Joe Lewis, they were found to be in order and the report would
be posted on the bulletin board in the hallway.
The
Association’s accounts had the following balances
Operational Savings $166,613.50
CD Savings $48,906.58
Checking 6,972.39
The
Treasurer stated that the books will be sent for yearly review within the next
two weeks.
The
Treasurer stated that there were many campers without the lot numbers on
them. This is a requirement by the
County Health Department, not the park.
If your camper doesn’t have the numbers on it, please see someone in the
office to get a set.
The
Treasurer discussed the winter electric billing schedule. If you will not be camping during the winter,
but leave your electricity on, you are more than welcome to provide the office
with a self addressed stamped envelope and we will mail the bill to them. If you unplug your camper, there shouldn’t be
an electric bill. The October bill will be
available the second weekend of November and then the winter billing begins –
no bill again until February. She
thanked the members that paid their bills promptly.
The
Treasurer thanked the people that volunteered in the kitchen. She stated that she would like to see the
kitchen open every weekend in the summer and that if anyone was interested,
there would be help and guidance available.
The
Treasurer stated that sweatshirts would be ordered after the meeting and would
be received by the park’s Halloween Party weekend. Anyone who was interested in ordering a
sweatshirt should let her know after the meeting.
The
President discussed the secretarial position opening and fulfillment. He stated that there were standard operating
procedures (“SOP”) in place now, making it easier for someone to volunteer in
the office. He hoped people would be more willing to volunteer in the office
over the summer. He introduced Lisa Phillips who is the new
secretary.
Trustee
Reports
Bob Mills – Bob stated he
would like to thank all the gate workers.
He also stated that he would like to see the amount of outside security
help needed on holiday weekends and the more volunteers we had, the more money
we could save. The President stated that
every hour we could use a volunteer instead of outside security saved the
Association approximately $12.
Randy Vesey. The President state that Randy was in the
process of cleaning up the buildings, painting, and seeing which roofs needed
replaced in order of severity and necessity.
Randy Cox. Randy stated he would like to thank Steve
Phillips, Red and Jim Cox for helping him throughout the season with the water
and sewer and when he was hurt
Jerry Deryuter: Asked when the water was going to be shut
down. Randy Cox stated he didn’t have a
date yet, but would probably be the first weekend of November.
Joe Lewis. Thanked Frank Uncapher and all the crew for
sticking by him and working with him for the past two years.
Activities
Report – Maryann Tomkins
Halloween – Halloween at the
park will be on 10/22/11. There are
still 7 stations open and they are looking for volunteers. Maryann stated she was looking for volunteers
to bake cookies, cupcakes, etc for the party.
There was a discussion on the hayrides, schedule, judging, and
activities on the 22nd.
Maryann posted a schedule several places throughout the clubhouse and
park.
Thanksgiving – Joe Mociolek
and his family will be cooking the Thanksgiving Dinner scheduled for 11/19 at
the clubhouse.
Christmas – the Christmas party
is going to be on 12/10/11. Hosted this year by Rick Baron, Randy Ohler and Jackie Nussbaum.
Putt Putt – materials are
available. There have been six
volunteers to do a hole – need 3 more.
Maryann said she was hoping the course would be up and functional for
spring.
Maryann stated it was a great year
for activities and thanked those that helped.
Unfinished Business
The President discussed the electrical
billing and penalty process for non-payment.
There are 29 members delinquent for an approximate amount of
$1,000. There was a discussion on the
amount of time it takes to track the unpaid bills and ways to avoid becoming
past due on your electric bill. There
was a discussion on possibly instituting a late fee of a specific dollar amount
or percentage of the past due amount.
The President stated the BOD had discussed the continued delinquent
accounts at a recent meeting and the discussion led to a decision that starting
May 1st, any member who is delinquent and gets a sticker will be
billed $5 or 5% of their late bill, whichever is greater. It
was brought up that the Association could possibly use PayPal as a way for
people to pay their bills. The President
stated he would look into possibly using PayPal. The BOD will look into the PayPal accounts..
Old Business
The President stated that there was an
issue was tabled from the last meeting on permitting 4-wheel drive carts to be
used in the park. Doug Miller was
present to discuss the issue. Doug
stated that he wanted to make it clear he was not looking for 4-wheelers, or
ATVs to be permitted in the park, but 4 wheel drive carts, or UTVs. UTVs are very similar to golf carts, they have headlights, taillights, steering wheels,
brakes, and are insured just like a car or truck. A UTV owner is required to have the same
minimum requirements of insurance as a car owner.
Joe Lewis said he agreed with Doug in
some areas, but a UTV had a bigger motor, and how could a
800cc vehicle be controlled. Doug stated
that a UTV had a speedometer, so it would be easier to monitor the speed.
There were questions from the members
about safety issues, speeding issues, damage to roads. Doug Miller stated that again, the UTVs had a
speedometer, the owners would be under the same rules and guidelines as a golf
cart owner, the UTV owners were required to have insurance, they would cause no
more damage to the roads than the golf carts or trucks or cars do.
Doug Miller made a motion to allow a
change to the Leisure Lake Membership Association Golf Cart Rules to allow a UTV
to be permitted to be used in the park, to be insured, and to follow the same
rules as golf cart rules. Katie Hogue
seconded the motion. A vote was taken
and the motion passed - 59 agreed; 27 disagreed.
New Business
The President discussed the insurance
issue with dead trees/branches/limbs and notice of a dead limb/branch. There was a pending case of a member who had
damage done to her camper. The camper
was not insured. There was a discussion
on the necessity of members being responsible for having insurance on their
campers and the Association requiring this insurance. The majority of the members present agreed
that each member should have insurance on his/her own personal property. The President read a letter from our
insurance agent discussing a hold harmless agreement and the agent recommended
changing the by-laws to make it mandatory to require at least liability
insurance. It is believed, per our
attorney that a hold harmless agreement would not stand up in court.
The President brought up the issue of
recent dog bite incidents in the park and the need to have shot records and/or
dog licenses on record. The President
stated that every time the BOD got a report on a loose dog, they investigated
it. Various members brought up that
they had seen kids throwing rocks at dogs – it was recommended that they inform
the officer on duty and we will take each incident as it occurs. Leash rules and general cleaning up after
your pets was discussed. The license will also help identify the
Breed as many dogs are difficult to identify. After a discussion about this issue, it
was agreed that the responsibility would be put on the members to have their
pet records on hand. If a specific
incident occurred, then the pet owner would be required to show the records/license. If no records/license were available then
discipline would be given. The President
stated that the BOD would have to work
out the details for compliance and the penalties for failure to do so.
Election of
the Board of Directors
Positions open
- Vice President- Treasurer – 2 Trustees.
Jim Cox, incumbent Vice President, and Joanne Mociolek, incumbent
Treasurer, were running unopposed.
Members running for the Trustee positions were Joe Mociolek, incumbent Bob
Mills, Quentin Childers, and Steve Phillips.
Ballots
were placed into the ballot box under the supervision of the Election
Committee: Ellen Savage, Janet Lopez,
and Betsy Linger. The Election Committee
then took the ballot box into the office, locked themselves
in and counted the votes.
The results
were: Jim Cox, Vice President; Joanne
Mociolek, Treasurer;
Trustees: Steve
Phillips - 104 votes
Bob Mills – 64 votes
Quentin Childers – 20 votes
Joe Mociolek – 68 votes
The
President thanked Bob Mills for stepping up and fulfilling a vacated
Trustee. He stated that Bob worked very
hard and more than fulfilled the job.
The
President asked if there were any questions from the membership. Ellen Savage questioned whether the camper on
Lot 140 could be condemned – it was a health hazard. The President stated that was an issue for
the Board Meeting. Ellen said she would
fill out a form and turn it in.
Joe Lewis
again thanked the grounds crew for sticking with him.
Betsy
Linger made a motion to have the ballots destroyed. Cliff Martin seconded the motion.
The
President swore Steve Phillips and Joe Mociolek in as Trustees of Leisure Lake
Membership Association, and they accepted the duties of the position.
The
President stated that our cleaning man, Walt Whittle, had suffered a heart
attack, and was not in good condition.
He asked that the members step up and help if they saw something that
needed taken care of until there was a resolution of him returning or a new
crew hired.
The
President stated that there were going to be two hay wagons for the Halloween
party thanks to Bob Mills.
The
President made a motion that the meeting be adjourned. Betsy Linger seconded the motion and the 3rd Quarter 2011 Membership Meeting of Leisure Lake Membership
Association was adjourned.
Submitted
by Lisa Phillips, Secretary