4th Qtr Leisure Lake Membership Assoc.
Meeting
October 12th, 2008 10:00 a.m.
President Margaret Paden
verified a quorum had been established and called the meeting to order at 10:14
a.m.
Attendees: Margaret Paden –
President, Ron Cox – Vice-president, Joanne Mociolek – Treasurer, Brenda
Lallathin – Secretary, Trustees: Jim Cox, Bob Mills, Tom Reed, Shawn Robinson,
Jr, and Shawn Robinson, Sr.
Brenda Lallathin read the
minutes of the July 13th, 2008 meeting.
Margaret Paden – President’s
report
Thanked the volunteers and
begged for more.
Informed the Membership that
Bob Mills withdrew his nomination due to health.
The lift station cost
$4,643.41 to repair.
The sand was replaced at the
sewer plant as required by the EPA at a cost of $7,900.
Margaret explained the
letter received regarding losing our Coast to Coast status due to the condition
of the comfort station(s). Jeff
Stevenson will be overseeing this project to regain our status.
Past activities: Steak fry = $766., Spaghetti dinner = $990.,
Poker runs $155., 50/50 = $159.50 and the kitchen brought in $300.
Expressed concern over tires
being left at the dumpsters, this is against the law. Members should not be bringing items from
home to dump.
The last storm caused quite
a bit of damage and some members could not be reached due to phone numbers no
longer in service. Margaret asked if
anyone knew how to reach Greg &/or Melissa McKinley to please let us know.
The Board made the following
decisions to save money – raising the price of pop, raised rental fees, started
charging pavilion fees (any function which includes 15 NON-members at the
function will cost $100.00 to rent), cancelling direct TV, cancelled ice
through the off season and the back room will be locked and heat turned off
(bingo will need to be moved to the main room if they wish to play), and
decreasing the number of times the dumpsters will be emptied.
Margaret explained that we
would like to increase the number of sewered lots available to prospective
members.
Jeff Stevenson made a motion
to open any and all sewered lots for possible new members, 2nd by
Pat Detrick, vote: 159 yes, and 20 no,
motion carried.
Margaret turned the floor
over to Tom Wolf for discussion on installing electric meters on each member’s
campsite.
Tom explained that there was
a get together of members last Saturday to discuss a possible dues increase and
what other options may be available. A
business owner told Tom that he looks at the three biggest expenses and tries
to find ways to reduce the cost or increase revenue to cover the expense. Electric appears to be one of our biggest
expenses. In the past, when the idea of
installing electric meters was mentioned, we were always told it would cost too
much but no one could say what the exact cost would be. Several members banned together to research
this topic. The electric company
suggested JC Electric. Tom met with them, and toured the park. They discussed the type of meters, hookups,
suppliers and prices for RV pedestal meters for each lot. Unsure of who would read the meters at this
time. Lake Village Park’s (in Andover,
Ashtabula County) expenses were too high and their park was in danger of
closing. They assessed each member the
cost of electric meter(s) with members responsible for the cost of their own
electric.
Page 2
Their excess revenue
(created by installing the electric meters) has been spent on capital
improvements and after three years, they were able to lower the annual dues
back to before the meters were installed.
It only took them three years but they have twice as many members. The electric company can read the meters for
a service charge per month. The electric
company can help (for hardship cases) to finance the cost (of the meter(s) and
installation) over four years and can bill at home for electric used at the
park.
Some questions from last
Saturday’s get together include:
1.
For those who
don’t stay year round, is the meter disconnected by the electric
company?...turned on/off for a fee?
2.
Reading
meters…options of reading here and bill or electric company read and bill?
3.
How long would
this take…answer: with a three to four week notice, the job could be completed
in three to four weeks.
4.
Cost? Between $350.00 and $400.
Questions from the floor:
Karen Mills: Is this company
licensed and approved? The electric co.
gave the name…JC Electric.
Pat Detrick: Doesn’t our
by-laws require three bids? Margaret
stated when the campground pays the bill.
The clubhouse and pool would need to be separate. The current electric in the park is a health
hazard.
Bob Mills, Sr.: Do we know the price per kw? Tom didn’t know that.
Bob Mills, Jr.: What does the meter consist of? Answer:
120, 30, and 50 amp.
Janus Darling: What would stop a neighbor from plugging into
your meter? The boxes would be
locked.
Kathy Mustar: What about empty lots and rovers? Extra lots would have to be metered and
suggested $3.00/day electric fee.
Doug Miller stated that
raising the dues $200.00 would pay the electric bill but would not allow for
improvements and would only be a band-aid, we would be throwing good money
after bad, and there would be no money left to update the electric.
Tom Wolf made a motion to
direct the Board of Directors to move forward on placing electric meters on
individual lots to be paid for by the member not to exceed $425.00 for each
site and to be completed by May 1st, 2009, 2nd by Ken
May.
Pat Detrick asked if you
have multiple lots do you have to pay for a meter on each even if you only have
one camper on both lots? Yes.
Ron Cox asked if you
transferred your lot would you be reimbursed for your meter? No.
Dee Wurz stated it was in
the best interest of the park to move forward.
Bob Mills, Jr. asked that
the progress of this project be posted on the bulletin board.
Margaret called for a vote
on Tom’s motion. Vote: yes = 189, no = 20, motion carried.
Ron Cox – Vice-President’s
report:
Ron stated that he withdrew
his proposed amendment to the constitution.
Halloween party is Oct. 18,
need volunteers and thanked Shawn, Jr. and Bob Mills for working on the haunted
forest trail.
Joanne Mociolek –
Treasurer’s report:
The fiscal year end report
for September 30th is on the bulletin board under glass, the monthly
report is on the regular bulletin board.
Page 3
The CD = $42,888.08,
Operations = $148,424.06, and Checking = $12,129.95
This month’s electric bill
is approximately $7,000.00. For the
remainder of the year we have $160,554.00.
The books will be going out
for the external audit.
Joanne thanked the kitchen
volunteers and stated the kitchen was opened for the last week-end until April.
November 15th at
5:00 p.m. we will have Thanksgiving dinner.
Turkey, dressing and mashed potatoes will be furnished. Everyone is asked to bring a covered dish and
asked for volunteers to sign up to help.
Kent Tompkins – Budget
Committee:
Kent stated that he was the
business owner that Tom was referring to.
Each year he looks at his three highest expenses and tries to find ways
to raise money or cut expenses.
He thanks Drew and Dee Wurz
for their homework.
Additional ways to cut costs
were discussed. The laundry room will be
closed over the winter as well as the back room. We should be monitoring that members are out
of the park at least 90 days a year. The
installation of the meters will also determine where the biggest underground
losses are so those issues can be fixed.
Margaret asked for the
Election Committee to come forward and cast their ballots. Members’ ballots were collected and the
Election Committee assembled to count ballots.
Election results:
President: Jeff
Stevenson = 164 Votes
Secretary: Cheryl
Farrell = 162 Votes
Three Trustees: Mike
Csonka = 170 Votes
Mike Farrell = 154 Votes
Jerry Deruyter = 151 Votes
Myrna Engledinger = 62 Votes
Duane Pinkston = 59 Votes
Karen Mills made a motion to
destroy the ballots, 2nd by Lisa Cox.
Tom Wolf swore in the new
officers: Jeff Stevenson, Cheryl
Farrell, Mike Csonka, Mike Farrell, and Jerry Deruyter.
Tom Wolf made a motion to
adjourn, 2nd by Doris Croasmun.
Respectfully submitted,
Brenda Lallathin